| ✓ | 2020 | May 8 | Moose Plate Intent-to-Apply due. | |
|---|---|---|---|---|
| ✓ | May 14 | Meeting at the Meetinghouse: Rob Stephenson & Mike Petrovick. | ||
| ✓ | May 15 | LCHIP grant Round 19 Intent-to-Apply. | ||
| ✓ | May 26 | Building Assessment received from Mike Petrovick. | ||
| ✓ | June 9 | Selectmen authorize transfer of funds for Building Assessment. | ||
| ✓ | June 19 | Moose Plate grant application due. | ||
| ✓ | June 19 | Jaffrey's Moose Plate application hand-delivered to NHDHR. | ||
| ✓ | June 26 | LCHIP grant application due. | ||
| ✓ | June 26 | Jaffrey's LCHIP application received via Filemail. | ||
| ✓ | Sept 14 | LCHIP Update submitted. | ||
| ✓ | Sept 18 | Moose Plate $10,000 grant to Jaffrey announced. | ||
| ✓ | Oct 6 | Public Hearing to accept Moose Plate grant advertised in Ledger. | ||
| ✓ | Oct 12 | Jaffrey Board of Selectmen vote to accept $10,000 Moose Plate grant. | ||
| ✓ | Oct 14 | Moose Plate Agreement e-mailed to Amy Dixon, NHDHR. | ||
| ✓ | Oct 21 | LCHIP grant to Jaffrey of $68,500 announced. | ||
| ✓ | Nov 2 | Town Manager signs LCHIP Project Agreement. | ||
| ✓ | Nov 13 | Certified Local Government Intent to Apply e-mailed to NHDHR. | ||
| ✓ | Nov 13 | Press release re LCHIP e-mailed to local media. | ||
| ✓ | Nov 15 | Certified Local Government Intent to Apply due. | ||
| ✓ | Nov 18 | Moose Plate grant approved by Governor & Council. | ||
| ✓ | Nov 19 | LCHIP Grants announced virtually. | ||
| ✓ | Nov 23 | Selectmen ratify LCHIP Project Agreement. | ||
| ✓ | Nov 30 | NHDHR turns down CLG grant application. | ||
| ✓ | Dec 2 | Private fundraising solicitation e-mail sent to selected individuals. | ||
| ✓ | Dec 10 | Proposal for architectural services received from Michael Petrovick. | ||
| ✓ | Dec 11 | Date of check for $5,000 for one-half of Mooseplate grant from NHDHR. | ||
| ✓ | Dec 23 | Architectural services agreement from Michael Petrovick accepted and signed by Jon Frederick, Jaffrey Town Manager. | ||
| ✓ | 2021 | Jan 1 | Agreement signed by Town Manager returned to Michael Petrovick. | |
| ✓ | March 3 | First invoice ($1,000) submitted to the Town of Jaffrey by Michael Petrovick Architects. | ||
| ✓ | March 21 | Meeting with Town staff at Fire Station. Attending: Chamberlain, Frederick, Croteau, Deschenes, Petrovick, Davis. | ||
| March 8-12 | Review Field Work with LCHIP. | |||
| March 12 | Preliminary draft Statement of Work including Scope & Specifications provided by Michael Petrovick. | |||
| ✓ | March 15-April 2 | Design Development by Michael Petrovick. | ||
| ✓ | March 3 | Second invoice ($1,000) submitted to the Town of Jaffrey by Michael Petrovick Architects. | ||
| ✓ | April 12 | $1,000 donation from Jaffrey Center Village Improvement Society accepted by the Board of Selectmen. | ||
| ✓ | April 12 | $200 Incentive Payment from LCHIP accepted by the Board of Selectmen. | ||
| ✓ | April 24 | Town Meeting. Meetinghouse Trust Fund warrant article (Article 22); $3,000 approved unanimously. | ||
| ✓ | April 29 | Fundraising letters sent to JHS, JHDC and Amos Fortune Forum. | ||
| ✓ | May 7 | Spring meeting and inspection, Meetinghouse Committee. | ||
| ✓ | June 8 | Meeting to review Specifications at Town Office: Todd Croteau, Mike Petrovick, Rob Stephenson. | ||
| ✓ | June 9 | Todd Croteau e-mails Boilerplate Bid Documents to Mike Petrovick. | ||
| June 10 | Bid Documents delivered to LCHIP & NHDHR for review. | |||
| June 11 | Final Specifications delivered to Town of Jaffrey. | |||
| ✓ | June 11 | Mike Petrovick e-mails George Born (LCHIP) re using copper/metal roofing on upper bell level roof. | ||
| ✓ | June 11 | George Born responds to Mike Petrovick re using copper/metal roofing on upper bell level roof. | ||
| ✓ | June 14 | $1,500 donation from Jaffrey Historical Society accepted by the Board of Selectmen. | ||
| ✓ | June 18 | Draft Scope & Plans received from Michael Petrovick. | ||
| ✓ | June 20 | Comments on Draft Scope & Plans sent to Michael Petrovick by Rob Stephenson. | ||
| ✓ | June 20 | Draft Scope & Plans sent to Fire Chief and Building Inspector for final review. | ||
| June 18 | LCHIP Review. | |||
| ✓ | June 25 | Scope, Specifications, Bid Documents ready for distribution. | ||
| ✓ | June 28 | Scope, Specifications, Bid Documents posted on Town website. | ||
| ✓ | June 29 | Advertisement appears in Monadnock Ledger-Transcript. | ||
| ✓ | July 1 | Advertisements appear in Union Leader & Monadnock Ledger-Transcript. | ||
| ✓ | June 29-Aug 20 | Bidding period. | ||
| ✓ | July 8 | Mandatory pre-bid Meetinghouse walk-thru for bidders. | ||
| ✓ | July 8 | Invitation to Bid delivered to Robert Stephenson by Michael Petrovick. | ||
| ✓ | August 2 | Balustrade removed from Tower with Lift. Four sections stored behind Schoolhouse. | ||
| ✓ | Aug 20 | Bid due date & opening at the Jaffrey Dept of Public Works, 23 Knight Street, Jaffrey, at 2pm. One bid submitted (Davis Construction) $159,850. | ||
| ✓ | Aug 23 | Meeting with Jon Frederick, 2 pm, to discuss bid. | ||
| ✓ | Aug 23 | Board of Selectmen meeting. Receipt of bid acknowledged. Motion made, seconded and voted to accept the bid of $159,850 and authorized the Town Manager to execute all documents pertaining to. Minutes of meeting. | ||
| ✓ | Aug 23 | Winning bid accepted & winning bidder (Davis Construction Co.) notified. | ||
| ✓ | Aug 24 & 27 | Notice of Award signed by winning bidder (Davis Construction Co.) & Jon Frederick, Jaffrey Town Manager. | ||
| ✓ | Sept 3 | Payment Bond & Performance Bond signed by winning bidder. | ||
| ✓ | Sept 3 | LCHIP notified of contractors to be used on the project. | ||
| ✓ | Sept 14 | Meeting with contractor (Brad Davis) at the Meetinghouse. Attending: David Chamberlain, Todd Croteau, Mike Petrovick, Rob Stephenson. Meeting Notes | ||
| ✓ | Oct 20 | Contract submitted to Town of Jaffrey by Smokestack Lightning for lightning protection work on the Tower. Contract price: $6,300. | ||
| ✓ | Nov 30 | Scope of Work approved by LCHIP. | ||
| ✓ | 2022 | Jan 13 | First LCHIP Payment of $34,250 sent to the Town of Jaffrey. Check | |
| ✓ | March 8 | Meeting at the Meetinghouse including Brad Davis, painting sub-contractors (Stebbins) and Rob Stephenson. Walk-through. Discussed logistics. | ||
| ✓ | March 17 | Jaffrey DPW workers remove items from the Tower balcony level and level above and place on gallery floor. After construction is completed items will be sorted and removed to the old Fire Station for storage; placed back into the Tower; or thrown out. See photo 1 photo 2 | ||
| TBD | LCHIP approves Due Diligence and agrees construction can proceed. | |||
| ✓ | April 13 | Commencement of construction. | ||
| ✓ | May 9 | Stebbins Spectacular Painting commences work. | ||
| ✓ | May 31 | Site meeting regarding high-up deterioration & clockfaces. Attending: Todd Croteau, Brad Davis, Mike Petrovick, Robert Stephenson. | ||
| ✓ | June 1 | Decision made to proceed with Phil D/Avanza for clockface work. | ||
| ✓ | June 2 | Phil D'Avanza removes hands, roman numberals, digits from clock faces. | ||
| June 14 | LCHIP Midpoint Site Visit. CANCELLED. | |||
| ✓ | June 20 | Replacement railings & urns installed on Bell Level 2. | ||
| ✓ | June 21 | Clock faces painted. | ||
| ✓ | June 29 | Pipe rails installed on stairs by Weidner Services. | ||
| ✓ | June 30 | Site visit by George Born, LCHIP. Attended by: Brad Davis, Jim Hammond, David Chamberlain, Todd Croteau, Rob Deschenes, Rob Stephenson, Sean Driscoll. | ||
| ✓ | June 30 | Painting of "Yellow Room" completed. | ||
| ✓ | June 30 | Items on Balcony re-located to Tower, Cellar, DPW storage and Trash by Sean Driscoll, Rob Stephenson and DPW crew headed up by Gary Duquette. | ||
| ✓ | June 30 | Large lift removed by United Rentals. | ||
| ✓ | July 1 | Second-story windows on west facade washed by Stebbins. | ||
| ✓ | July 1 | Fiber optic Wi-Fi installed (not part of project). | ||
| ✓ | July 1 | Dust & Shine cleans Meetinghouse. | ||
| ✓ | Aug 8 | Clock numerals & hands re-installed by Phil D'Avanza and Jim. | ||
| ✓ | Aug 8 | Board of Selectmen approve payment of $5,303.01 to Davis Construction. | ||
| ✓ | Aug 9 | Clock re-started at 7am by Jim. | ||
| ✓ | Aug 9 | Construction completed. | ||
| ✓ | Aug 31 | Final punchlist walk-thru attended by Todd Croteau, Ben Daniels, Brad Davis, Jon Frederick, Jim Hammond, Rob Stephenson. Meeting notes. | ||
| ✓ | Sept 6 | All bills submitted and paid. | ||
| ✓ | Sept 26 | Final Project Budget submitted to LCHIP. | ||
| ✓ | Sept 26 | Baseline Documentation Report submitted to LCHIP. | ||
| ✓ | Sept 26 | Stewardship Agreement recorded as required by LCHIP. | ||
| ✓ | Dec 31 | LCHIP Grant Expiration date. | ||
| ✓ | February 7 | Final grant payment of $13,700 received from LCHIP. | ||
| ✓ | March 27 | Final Project Report submitted to the Board of Selectmen. |
